Оffice administrator - Киев - вакансия 869701

New Recruiting Group

Дата: 13.01.2021

Город: Киев

Сфера деятельности: Секретариат и АХО

Текст вакансии:

Foreign company — a leading multinational oils and lubricants producer — announces a competition for the position of Оffice administrator, Kyiv. Company offers next benefits:
Ability to work in an international company; Friendly environment; Medical insurance (after probation period); Language courses; Shift work mode (for the period of the pandemic).
Responsibilities:
Ensures full administrative support to the office; Controls the orders transport tickets, taxis, hotels for employees and orders for visitors; Handles travel MD's reports and allocates payment for transportation and accommodations for employees; Provides mobile voice service management; Organizes and controls the payment process to suppliers for administrative services; Ensures fleet management (administration of the process of servicing company cars and ensure compliance of company cars management to group requirements though leasing provider); Assists management and head office, carrying out all kind of administrative instructions; Organizes the office, supplies equipment and stationery, supervises maintenance services; Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement; Coordinates requested measures and papers for work security and fire protection in the offices; Schedules meetings and conference rooms, organizes paperwork and document flow at the reception; Organizes internal events (example: Summer event, Christmas event, …); Ensures the organization of seminars, language training. Takes care of related contracts, invoices and issues reports; Takes administrative care of expatriates coming, leaving and during their stay in Ukraine; Prepares presentations, reports, projects; Acts as HSEQ Manager (implementation of group guidelines regarding health, safety, environment, quality);
Requirements:
Higher education; Minimum 1 years of work experience in similar position; English: at least advanced level, both written and oral; French: Intermediate level would be a +; Experience in passing internal audits will be an advantage; Knowledge of Word, Excel, Outlook, Teams, ect.;
Key Competencies
communication skills attention to details proactivity, willingness to learn ability to find a compromises
If you are interested, please send your CV with photo to e-mail or call, contact person - Viktoria. CV, that are fully suited with the above requirements, are accepted for consideration.



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